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8 Reasons to Invest in an Online Learning Journal!

Have you ever wanted a more specific breakdown of the reasons to invest in an Online Learning Journal?

Well, we have created just that... 1.Time SavingFirst and foremost, an online learning journal saves you masses of time. The admin work behind the Early Years Foundation Stage framework is huge and can take hours of additional time for practitioners. Rather than writing out each and every assessments, printing photographs and sticking them in to each child’s personal scrap book, you can automate this process and spend more time doing what you do best, teaching and playing with the children.

Using the algorithms within the system, an online learning journal will automatically produce reports and progress trackers, rather than practitioners spending time cross referencing each child’s report with the curriculum to then manually work out their development age, next steps and current growth. The amount of paper, ink and cost of stationary will decrease dramatically with the implementation of an online journal. Efficiency and organisation-wide productivity is guaranteed! 2. Ofsted Approval

Often practitioners can get frustrated when trying to find several pieces of paperwork ready for an Ofsted Inspection. With an online learning journal, you can help solve this as all evidence is collated in one place.

Each and every child will have their own personal Early Years profile where all observations, assessments, next steps and progress reports will be kept secure and in one place. Additionally, all general admin tasks such as risk assessments, EYFS policies and training reviews are all saved online, easily accessible for approved staff to review and amend when necessary. 3. Communicating with Parents

With most online learning journals, you have the option to share the child’s assessment records and images with parents. Octopus Journals allows you to control this visibility allowing different viewing options for different users.

Parents are kept up-to-date with their child’s progress without having to attend the organisation unnecessarily for a meeting or review check. Parents also have the ability to add in comments and even their own observations into their child’s journal, ensuring the parents have as much opportunity as they choose to be involved in their learning and development.

This communication promotes a strong partnership with parents. Its key to remember that each organisation is different; our online learning journal gives the organisation the option to allow or disallow parents to view, add and comment on observations, so it is completely customised to your requirements. 4. Accuracy: A High Standard of Presentation

Moving online ensures a high standard of presentation, as all entries can be spell checked and are typed, eliminating difficult to read handwriting. Many argue that moving online can take away the creative and personal aspect that key workers add into each child’s journal. However, with an open observation form, Octopus Journals allows you to add images, bubbles, colour, icons and much more, to ensure that you can still be just as creative online.

Some settings may prefer to complete the paperwork and observations online but print out a copy and add to a folder. This enables each journal to still be personalised and unique while keeping the information clear and easy to read. It really is up to you how you use the system!

An online system makes sure everything is kept in one place, safe and secure - nothing can be misplaced! 5. Parental Understanding

Due to an increased level of parent and practitioner communication, this means that parents gain a better understanding of the EYFS curriculum and appreciate the value of learning through play. With an Online Learning Journal, you can link each observation with the governments Early Years statements, characteristics of effective learning and the Leuven scales. 6. Deeper Analysis

Tracking the progress of each and every child is a vital part of the Early Years Foundation Stage. With an automated system, various charts, graphs and grids can be developed to help analyse the progress of the children. 7. Provides managers a clear understanding of children’s progress

Utilising the extensive analysis tools within an online learning journal allows managers and practitioners to understand just how well each and every child within the organisation is progressing. Filtered searches can be made to generate reports based on gender, age groups, key worker groups and even within specific time frames. Not only is this key for Ofsted but enables higher tier staff to have an overview of how the organisation is doing. 8. An easy way to monitor practitioners performance

Undertaking each observation and assessment online allows practitioners the opportunity for some self-reflection. You can go back and edit an observation before ‘publishing’ it and making it visible within the online learning journals and to a child’s parents.


Want to find out more about how Octopus Journals EYFS learning management software can improve your setting?


Get in touch!

Email us at: hello@octopusjournals.co.uk

or phone us on: +44 (0) 845 5570 196

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Octopus Journals
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+44 (0) 845 5570 196

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